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Change Management Process: 8 Key Activities

Change Management Process: 8 Key Activities

The change control process is a fundamental part of project administration that shouldn’t be overlooked. This is because changes could occur during any phase of a project life cycle. When they happen, they have to be managed appropriately to make sure that the project’s success is just not threatened. Modifications are helpful for a project because they assist to streamline the project and align it with the strategic goals of an organization. Evaluation ought to take place earlier than any important selections are made concerning the approval or rejection of a change. If this part is ignored, the group is at risk because pointless modifications might carry losses to the whole project in terms of wasting resources, time wastage, and dropping money.

Therefore, the change control process is intended to track adjustments made within the project lifecycle and should be completely explained and analyzed. Additionally, the process ensures that only the significant changes go through the approval and implementation process. The process also helps to avoid any undesirable protocols that will wreck the project such as misusing resources that will lead to disruption of the project.

The primary intention of the change management process is to shield any pointless changes and all the important ones are recorded and don’t disrupt the project in any way, it should ensure that resources are used adequately. Under are the objectives of the change management process:

To avoid any disruption caused by adjustments that can not be managed
To permit sufficient planning in order that adjustments are applied successfully
To ensure that all changes made are documented and communicated.
To make positive the project stays within its scope and never mismanaged
To establish the primary reasons for the change and put a worth on it
To identify the possible risks which will happen due to the modifications
To keep away from negative effects led to by the adjustments
To make sure that unnecessary adjustments don’t reach the implementation and approval stage
To make certain that each one modifications made are reviewed and analyzed
The change management board, project group, and project manager have to determine the boundaries of the change control process. The scope is essential because these are the main stakeholders that actively participate in the change management process. Thus, the change management process covers the following:

Assessing the modifications made
Documenting the adjustments made
Reviewing and approval of the evaluation report
Documenting and recording the work accomplished and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed modifications
Change evaluation and impact assessment

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